Your settings
Settings is where you change your own profile, sign-in, look and alerts. Owners and admins also run the workspace from here: members, roles, projects, templates and more. This page walks through your personal settings and then gives a short map of the workspace settings.
Open More, then Settings (in the Workspace group). The menu on the left has up to three groups:
| Group | Who sees it |
|---|---|
| Personal | Everyone |
| Workspace | Everyone, but most pages only show to owners and admins, or to roles given that permission |
| Instance | Only the account that set up this AlianHub server |
Personal settings
My settings
My settings holds your profile and how AlianHub looks and behaves for you.
| Section | What you can change |
|---|---|
| Profile | Change photo, first and last name. Your email is shown but is your sign-in, so you cannot change it here. Job title is "Set by an admin in Members". |
| Language and time | Your language, Timezone and Time Format (12 or 24 hours). |
| Working hours | The days and hours you work. "Used by Planner, Workload and agent nudges". |
| Workload capacity | What Workload counts as a full load when it measures points or tasks, per day or per week. Set for this workspace only. |
| Theme | Light, Dark or System. "System follows your device setting." |
| Contrast | Standard, High or Match system. High contrast darkens text and borders and draws a thick focus ring. |
| Accent colour | The colour of buttons, links and selected items. Kept on this browser only. |
| How much to show | Simple shows five places on the menu (Home, My work, Projects, Inbox and Ask). Full shows every place. Every page stays reachable either way. |
| Keyboard | Turn Single-key shortcuts (like c and /) off if they get in the way of speech input or other tools. Show keyboard shortcuts lists them all. |
| AI agents | How agents write for you (Tone), how much they ask you to check (Review), and Notify me when an agent finishes or needs a decision. |
| AI memory | Your nickname, role, preferences and things to remember. Ask AlianHub and the agents you start use them. Only you can see them. |
| Active sessions | Every device signed in to your account, with Sign out for each. |
Select Save changes after editing your profile. Most other switches save at once.
Notifications
Which events alert you, and how: in the Inbox, by email or by push. See Notifications.
Sign-in & security
Sign-in & security has two parts.
Change password. Type your current password, the new one, and the new one again, then save.
Forgot your password? Sign out, select Forgot password? on the log-in page, enter your email and select Send reset link.
Two-factor authentication. A second code from your phone each time you sign in with a password.
- Select Set up 2FA (or Turn on 2FA).
- "Scan with any authenticator app", or "Or enter this key by hand".
- Enter the 6-digit code to confirm.
- Save your recovery codes with Copy codes or Download codes, then select I've saved them. Each code works once, and you will not see them again.
To turn it off, select Turn off 2FA and enter a current code or a recovery code.
If you lose your phone
Sign in with your password, then use a recovery code instead of the app code. Out of codes? A workspace owner can turn 2FA off for your account from Members, after confirming it is you.
Company
Company lists every workspace (company) you belong to. Select one to switch to it. You can also switch from the workspace menu at the top of the left bar.
To start a new workspace of your own, use Create a new workspace on the log-in page.
Your own connections
A few connections belong to you alone, not to the workspace:
| Where | What |
|---|---|
| Settings, Integrations | Cloud storage for attachments: connect your own Google Drive or Dropbox to attach files from there. Nobody else can see or use your connection. |
| AI, Connections | My connections: connect your own Google account. Only you can use it. |
| AI, Connect your AI and Accounts | Connect Claude, ChatGPT or another AI app to AlianHub, and see or end its access. See Connect your AI app. |
Workspace settings (owners and admins)
This is a short map. What you see depends on your role and your plan. Most pages are for owners and admins; a custom role can be given some of them under Security & permissions.
| Page | What it is for |
|---|---|
| General | Company details, task priorities, allowed file types, milestone statuses, working days, the daily "log your time" reminder, the tracker's estimate limit, auto-closing idle projects, and switching AI on or off for the workspace |
| Members | Invite people, change a member's role or job title, resend an invitation, remove a member. See People and roles |
| Teams | Groups of people you can assign or share with at once |
| Projects | Every project, with its apps (such as Time Tracking) and settings. See Projects |
| Custom Field Manager | Fields you can add to tasks in any project. See Custom fields |
| Language & Region | The workspace's default language, date format, week start, numbers and currency. Each person can still pick their own |
| Security & permissions | Roles and what each may do, including the timesheet screens |
| Routing policy | Rules for which AI model handles which kind of work |
| Sign-in & SSO and SCIM | Company sign-in (SAML or OIDC) and automatic member provisioning. See Sign-in: OAuth, SSO and SCIM |
| Agent clients | AI apps allowed to connect to this workspace |
| Integrations | Outgoing webhooks to Slack, Discord or any web address. See Integrations |
| Templates and Task templates | Project and task templates. See Templates |
| Time Off | Request time off, and (for owners and admins) approve the team's requests. See Approvals |
| Time Tracking | Download the desktop tracker. See Desktop time tracker |
| Audit Log | A record of sensitive actions, such as role and SSO changes |
| Import & export | Bring work in from ClickUp, Jira, Trello, Asana, Monday.com or CSV, and export the workspace. See Import from ClickUp |
| Billing or Plan & usage | Your plan, when your server uses paid plans. Only the owner sees Billing |
Instance settings
The Instance group (Health, Settings, Backups, Upgrade, Logs, AI providers and Stats) runs the whole AlianHub server, not one workspace. It shows only to the account that set the server up. See The Instance console.