User guide
This guide is for people who use AlianHub to manage work: project leads, team members, and the people who approve time and look at reports. Each page covers one part of the product in depth: what it is for, how to use it step by step, and what it cannot do.
If you have never used AlianHub, start with Your first hour and come back here when you want the detail. If a button is missing on your screen, your role may not allow it. See People and roles.
Plan the work
| Page | What it covers |
|---|---|
| Projects | Create a project, its key, members, apps and privacy. Project details, settings, duplicate, close, archive, delete and restore. |
| Folders, lists and sprints | Group lists in folders, run a list as a sprint, rename, move, archive and delete. |
| Tasks | Everything on a task: statuses, assignees, dates, estimates, subtasks, checklists, comments, files, relations, repeats and bulk changes. |
| Milestones | Paid, dated stages of a client project, and the milestone reports. |
| Custom fields | Your own fields on tasks, including formulas, rollups and AI fields. |
| Rules (automations) | Let AlianHub do a small job each time something happens. |
| Templates | Reuse projects, tasks and views as starting points. |
Views
| Page | What it covers |
|---|---|
| Views, filters and saved views | Add views, search, filter, group, sort, totals, and saved views. |
| List | Rows of tasks in groups. The view a project opens on. |
| Board | Columns you drag cards between. |
| Table | A grid, like a spreadsheet. |
| Calendar | A month with tasks on their dates. |
| Gantt | Bars on a time line, with dependencies. |
| Workload | Who has how much work, day by day. |
| Embed and other views | Show a sheet, a doc, a design or a video inside a project, and the other views: Docs, Forms, Activity, Dashboard and more. |
Work together
| Page | What it covers |
|---|---|
| Docs and whiteboards | Write, share, comment, keep versions, and arrange tasks on a whiteboard. |
| Chat and the Inbox | Channels, direct conversations, mentions, and the Inbox. |
| Notifications | Choose what you are told about, and where. |
| People and roles | Invite people, the four roles, guests, teams, private projects and lists. |
| Your settings | Your profile, working hours, language and other personal settings. |
Time and reports
| Page | What it covers |
|---|---|
| Time and timesheets | Timers, manual time, the weekly timesheet, billable time. |
| Approvals | Approve timesheets and time off. |
| Reports and dashboards | Dashboards, sprint and velocity reports, milestones, variance, your own reports. |
| Desktop time tracker | Track time from a small app on your computer. |
AI
| Page | What it covers |
|---|---|
| Ask AlianHub | Ask the built-in assistant about your work. |
| Agents in AlianHub | AI workers that take on tasks, and how you keep them in check. |
To let your own AI app, such as Claude or ChatGPT, work in AlianHub, see Connect your AI.
Connect and move
| Page | What it covers |
|---|---|
| Integrations | Connect AlianHub to the other tools you use. |
| Import from ClickUp | Bring your work across from ClickUp. |